How to Organize Your Work Day and Stay Focused


Success after a long hard day results from good planning and sticking to the schedule no matter what. Achieving the perfect work-life balance may seem farfetched, but it is achievable. It is easy to find yourself disorganized to a point where you feel overwhelmed with work.

It has been proven that reducing work-related stress helps improve your health and productivity. Managing your time well and having regular breaks in between speed up your productivity levels. Below are some ways you can stay organized and productive during a workday.

Designate Specific Times for Core Tasks

Always “eat the frog first” is a saying that is not understood by many. However, it simply means tackling the most important and recurring tasks first before anything else. Prioritizing high-priority tasks first helps you to have a better and smoother workday. You can achieve this by creating a priority board with a carefully crafted schedule.

Having a plan helps you to easily get to the next task without wasting time mulling over what’s next. Core tasks should be dedicated to the time when you’re most productive. Keeping a strict schedule of activities helps you to commit more while getting organized and productive throughout the day. Note that multitasking can only get very little done since you’ve dedicated a little time to different activities.

Utilize Modern Technology

Various technologies can help you to stay focused and productive throughout the day. They can boost your productivity, keep track of your financials, manage incoming and outcoming calls, even while working remotely. You can start by using a VoIP business phone service to encourage more productivity.

VoIP is fast becoming the go-to telecoms choice for modern businesses and homes alike. It is easily accessible even when working remotely, and you can access it from any device with internet access. This promotes productivity since you don’t have to report to work to access phone calls and client messages.

Instead of using a secretary, you can also use modern technology for customer service and appointment scheduling. Technology is also the main medium for file sharing, teleconferencing, payment collection, and much more. It reduces the time spent going to the bank or other offices for confirmation.

Identify Stressors

The fear of criticism, self-doubt, and perfectionism are the among reasons why people procrastinate. The fear of missing a deadline can be so overwhelming that one may just decide not to do what is required. Getting negative feedback may cause delays in your workday, and therefore you must get solutions to eliminate or reduce the stressors.

One such solution may be talking with your boss, HR, or teammates about how best to tackle the problem. A problem once identified can easily be solved, thereby helping you to be more organized and productive. A lack of sleep can also cause a lack of focus. Starting your day unplanned is also a big problem therefore ensure that you have all your tasks prioritized before you start. Eliminate any interruptions in your workday to avoid feeling overwhelmed.

Take Breaks Regularly

To stay energized and focused on the priorities ahead, you must regularly take breaks to avoid burnout. Regular breaks help you relax, recharge and stay focused on what’s ahead. People tend to go past their point of fatigue when they’re under deadline pressures or facing a challenge.

When you take a break, your mind can process and retain information faster because your focus is improved. Breaks help you to be more creative as your cognitive capacity is not exhausted. Skipping lunch at the workplace to get more done is a major reason for exhaustion and a lack of focus.

Regular breaks are also known to help cultivate healthier habits like exercising, taking nutritious meals, and getting enough sleep. While on a break, your mind creates mini-deadlines to focus on helping you become more organized and productive.

Get Yourself Organized

In this day and age, there are tons of things that can make you lose focus resulting in chaotic workdays. Ensure you’re using the best VoIP business phone service, such as RingCentral, so you can communicate with clients while not in the office. Prioritizing on the most important tasks first will help you to have a smoother day but ensure you recharge by taking regular breaks.